Influencer Invoice Template

Why Do You Need an Influencer Invoice?

As an influencer, your job is to create amazing content that engages your audience and promotes brands.

But at the end of the day, influencing is your business - and every business needs to get paid.

That's where influencer invoices come in.

An invoice is simply a document that records the work you did for a client and states how much they owe you.

Without a proper invoice, it can be really hard to get paid on time and in full.

Invoices make sure there are no misunderstandings about what services you provide or how much your client needs to pay you.

Invoices also help you keep track of your income for tax purposes. As an influencer, you are essentially a freelancer or small business owner. Having invoices that detail all your earnings makes it much easier to accurately file taxes.

Maybe most importantly, professional invoices make you look legitimate and serious about your influencer work.

They show clients and brands that you run a real business, not just a casual hobby. Proper invoicing establishes you as a professional worth being paid accordingly.

In short, influencer invoices get you paid faster, help with taxes, and enhance your professional credibility with brands.

Taking invoicing seriously is key for any successful influencer career.

What Should Be Included in an Influencer Invoice?

An effective influencer invoice needs to clearly communicate all the key details about the work you did and what you are owed. Here are the main things your invoice should cover

Invoice Header

• Your logo and brand color
• Invoice Number
• Invoice Date 

Your Information

• Your full name/Your business name (if you have one)
• Your contact details like email and phone number

Client Information

• The brand/company name you worked with
• The contact name of who hired you
• Client address and email for sending the invoice

Project Details

• Dates you worked on the campaign
• Description of the services provided (e.g. Instagram posts, YouTube videos)
• Number of deliverables like posts or videos included
• Usage rights or exclusivity if relevant

Payment Breakdown

• Your rate for each service/deliverable
• Flat fee or total amount due
• Taxes or additional fees if applicable

Payment Terms

• Due date for payment
• Accepted payment methods (PayPal, bank transfer, etc.)
• Late payment policy if you have one

By including all these details, your invoice spells everything out clearly for the client.

It prevents any confusion over what work was done, pricing, or payment expectations on both sides.

An organized, complete invoice establishes you as a professional influencer to be taken seriously.

It gives you a standard way to bill clients and get paid properly for your influential promotional work.

What Types of Influencer Invoices Are There?

As an influencer, you may work on different kinds of campaigns with brands that require different ways of billing.

The main types of influencer invoices include

Project-Based Invoice

This invoice bills a flat fee for a specific, agreed-upon piece of work like a certain number of Instagram posts or a sponsored YouTube video. It outlines the deliverables and states the total amount due.

Hourly/Time-Based Invoice

Some brands may hire you on an hourly basis for more open-ended campaigns. This invoice tracks the hours you spend on things like content creation, promotion, etc. and bills an hourly rate.

Recurring Invoice

If you have an ongoing, retainer-style agreement with a brand, you can send a recurring invoice on a weekly, monthly, or other set schedule for your consistent work.

Hybrid Invoice

This combines project fees with hourly billing. For example, a flat fee for the main deliverables plus hourly charges for revisions, promotion, strategic work, etc.

Depending on the brand agreement, you may use just one type of invoice or mix-and-match several formats.

The key is choosing invoices that accurately capture your services and compensation.

No matter which invoice type, be sure to clearly explain pricing, include all deliverables and terms, and maintain a professional look aligned with your influencer brand.

How Does An Invoicing Tool Help Simplify Your Efforts?

Creating and sending invoices manually can be tedious and time-consuming.

As an influencer, you want to spend your time creating great content, not getting bogged down with administrative tasks.

Thankfully, there are automation tools, like oto, that can streamline and simplify the entire invoicing process.

Invoice Software

Instead of creating invoices from scratch, you can use invoice generation software. oto invoicing software allows you to upload your branding, set templates, and auto-populate client details to generate professional invoices with just a few clicks.

Online Payments

Make it easier for brands to pay you by enabling online payments directly from the invoice. oto integrate with payment processors like PayPal and Stripe so clients can pay you instantly.

Payment Reminders

Don't waste time chasing late overdue payments. oto can automatically send payment reminders before the due date and after, keeping you organized.

Time Tracking

If you bill hourly rates, integrate the time-tracking tool from oto, that logs your hours per project.

This data can then auto-fill your invoices, in one click.